Do you ever feel like you are juggling flaming torches while riding a unicycle?
You’ve got content to create, clients to serve, emails to answer, and about a hundred little tasks pulling at your attention.
Sure, ChatGPT gets a lot of attention for writing social posts and blogs (and it’s great at that), but there are so many other ways AI can help you save time and stress without needing to become a tech wizard.
Here are 5 AI tools that can help make you more productive this week.
- Document Your Processes While You Work
Tool to try: Scribe (Free plan available)
Are you tired of telling your staff or VA how to send a contract or publish a blog over and over again?
Scribe records your steps while you work and turns them into a clean, step-by-step guide with screenshots.
It’s perfect for training a VA, building your own SOP library, or never having to say, “Here’s how you do it” again.
⏱ Time saved: All those how-to emails and walkthroughs.
- Let Your Calendar Do the Work
Tool to try: TidyCal (Free plan + $29 lifetime upgrade)
No more email tag.
TidyCal lets clients book sessions directly on your calendar and handles reminders, so you don’t have to chase anyone down.
Set your availability once and let it run in the background.
⏱ Time saved: Endless back-and-forths and missed appointments.
- Write Faster Without Losing Your Voice
Tool to try: ChatGPT (the free version is all you need to start)
Tried of trying to come up with new content to post?
Use ChatGPT to outline your next freebie, brainstorm Instagram posts, or reword an awkward email.
You’re still the voice; it’s just your fast-thinking assistant that helps you create faster.
⏱ Time saved: Brain drain + late-night writing sessions.
- Keep Track of Ideas, Notes, and To-Dos
Tool to try: Notion AI (Free personal plan)
Instead of sticky notes everywhere, try Notion. It’s your business hub for organizing everything from client notes to content calendars.
Notion AI can even help with summaries, idea generation, and simple planning.
⏱ Time saved: Digging through tabs, scraps, and half-written docs.
- Automate Repetitive Replies
Tool to try: Text Blaze (Free version available)
Still typing the same “Thanks for booking” message?
Text Blaze creates shortcuts (called snippets) that auto-fill your go-to phrases or full responses.
Just type a shortcut like /welcome, and it instantly drops in your full welcome message—personalized and polished.
⏱ Time saved: Repeating yourself over… and over… and over.
You don’t need to overhaul your whole business. You just need one or two smart tools that help you stop doing the things that slow you down.
Pick one to test this week.
See what clicks.
Then build from there.
